7/31/02, J.M. Bishop

The HP Color LaserJet 4500 printer and the HP LaserJet 4050 printer in the Physics Department office are available for general use from Macintosh, pc, and Unix environments. The HP LaserJet 4Si has been relocated to room 205 NSH. The new Color LaserJet 4500 has taken the identity of the old Color LaserJet in all network properties. The old Color LaserJet is gone. The labeling of the color printer is to not have the word "color" obvious on the network. The color printer is not for general university use and will not be made available on the campus clusters.

The upper tray of the LJ 4050 and lower tray the 4Si are normally loaded with departmental letterhead paper. The LJ 4050 and the 4Si can both print duplex (2-sided). Tray 2 of the color printer is normally loaded with transparency stock, with paper in Tray 3. Tray 1 is a special feed tray and is normally closed and empty, thus falling thru to Tray 3 for paper. The new color printer will not accidentally print on transparency, a definite improvement, since the transparency stock costs $0.75 for each sheet. For black & white transparencies, please use the copier, as that is much cheaper. The printing cost on the color printer is such that one need not worry if a black & white file is accidentally sent to the color printer; the cost there when no color is used is close to the 4Si cost. Both new printers have Cancel buttons, so that misunderstood postscript jobs can be stopped at the printer, at least most of the time. There are still rare network print jobs that can continue to hang the printer until the source computer is found.

A Windows 95/98/me or Windows NT pc may be configured to directly print (in Peer-to-Peer mode) to an HP Laserjet printer with the JetDirect card. This is very useful for accessing departmental printers where there is no Novell server, such as in the Physics Department. For this, you need the HP JetAdmin utility (v.2.50 for W95, or V3.4 for W95, W98, Wme, or WNT), that allows configuration of TCP/IP printing. See the Appendix for comments about older versions of JetAdmin. The diskettes or CDs with JetAdmin and drivers for Windows 95, 98, me or NT may be borrowed from Jim Bishop or Kathy Burgess. For Windows NT or Windows 95/98/me, JetAdmin and drivers may be downloaded from the World Wide Web, starting at: www.hp.com/cposupport/ and search for JetAdmin or the printer of interest. Get the Postscript drivers, not the PCL drivers or included Postscript will not print. If you have Java errors on the download, use Netscape 4 or Internet Explorer. For Windows me, use the W98 files, but the default CD install sometimes fails in the install script; if so, install JetAdmin, then the printer, as described below.

For Windows 2000, JetAdmin has been replaced by the HP Install Network Printer Wizard. This and the drivers must be downloaded from HP, as that operating system is more recent than the CDs, and printing has been revised in W2000 to use one driver with printer definition files, rather than the different driver for each printer on the earlier operating systems.

For Windows XP, the printers we have are all known to the operating system, as is the HP tcp/ip printing communication, and can be selected during the install. Start with the Windows Add Printer Wizard. Select Local printer, since the printer is not attached to a server, and click off plug & play. Then select tcp/ip printing and enter the printer ip address and network name.

For ALL operating systems, no matter how you install the printer, you must still customize the printer after installation, as described in section III, below.

DO NOT change any of the printer defaults in JetAdmin, as you are actually changing the permanent internal printer settings. Set your default trays, etc., from the Properties option of the printer in the Printers window, as described below.

Physics Department Printer Specifics:

Paper is in Tray 3, transparency in Tray 2; the default is paper.

For W95/98 or WNT, use the drivers downloaded from HP,

HP LaserJet 4050 Name is deptlj4k.phys.nd.edu, IP address is 129.74.75.220.

(also Quarknet printer: qnlj4k: 129.74.67.131)

Memory is 16 Mb,

Top tray (tray 2) is letterhead, bottom (tray 3) is plain paper; default is plain paper.

Duplex printing may be selected for either long side or short side

binding.

Use LaserJet 4050 series Postscript driver from web, CDs or floppies.

HP LaserJet 4100 Name is chairmans.phys.nd.edu, IP address is 129.74.75.163.

Memory is 32 Mb.

Top tray (tray 2) is plain paper, bottom (tray 3) is legal.

The default is plain paper.

Use LaserJet 4100 series Postscript driver from CD or web.

HP LaserJet 4Si Name is dept4si.phys.nd.edu, IP address is 129.74.75.114,

Memory is 10 Mb,

Top tray for plain paper, bottom for letterhead,

Duplex printing may be selected for either long side or short side binding.

Use W95/98 known config, at 600dpi, postscript.

HP LaserJet 5M (UG Labs printers; get ip from test page or Jim Bishop)

(also HEP printers: heplj5m: 129.74.77.173

heplj4mp: 129.74.77.162)

Memory is 10 Mb or 14 Mb (HEP),

Use HP disks or download for LJ5M, select postscript

The following instructions are specifically for Windows 98/me, but the procedure on Windows 95 or NT or 2000 is effectively the same, with slight variations which should be obvious as you go thru the procedure. Section II is specific to JetAdmin v3.4; the sections specific to JetAdmin v2.50 have been moved to the appendix. I recommend that you upgrade to JetAdmin v3.4 if you still have v2.50. If you are only adding new printers, go to section II.

When using the CD distribution and you do not have JetAdmin already installed, you must select Custom install, and then select JetAdmin to be installed. It will install JetAdmin and partially set up the printer and then reboot. After the reboot, it will complete the printer setup. If you already have JetAdmin installed and just need to add the printer, the Easy install from the CD may work, particularly on later versions of Windows. If it does not offer a printer directly connected to the network, cancel the install and follow section II below. With JetAdmin installed, you should find from Start and Programs the HP JetAdmin Utilities and under it Add HP JetDirect Printer. The printer driver still needs to be installed from the CD, but can be browsed for, usually in a folder called "en" (English) under Images on the CD. If there are folders labeled Disk 1, Disk 2, etc, open Disk 1 and you will see the needed .inf file.

If you have downloaded the JetAdmin or drivers, Run them from the Start menu or double-click them to unpack them first, before continuing with these instructions.

If you are replacing the old Color printer, first delete it from the Printers window (select it, then right click it and select Delete); then go to section II and add the new printer. You may also need to go in thru another printer and select the physcps port and explicitly delete it. If it will not let you delete the physcps port, you must do a Custom install, not Easy install, and give the new port a new name.

Be sure you go thru the customization of Section III before you attempt any printing other than the default to paper. Printing test pages works fine without completing the customization.

I. Install the HP JetAdmin utility, v. 2.50 or later.

a. If you have JetAdmin 3.4 as disk images, copy the images to a directory on the

b. Insert disk 1 of the JetAdmin set or the CD, or continue if downloaded.

c. Select Run from the Start menu.

e. Select the Setup file and Open, then OK.

f. Select Next or Yes for several screens.

g. Proceed through 4 or 5 disks. It will ask for disk 4 of v 2.50 twice; just hit the

enter key or click OK.

h. Click OK to reboot.

II. Adding a printer (JA 3.4)

1. From the Start menu, proceed to Programs, to HP JetAdmin Utilities, to

1. The JetDirect port wizard will start, click Next.

c. Select TCP/IP Printer.

d. Enter the IP address of the HP JetDirect Printer interface; click OK.

e. Click Next.

f. Name the port, or accept the name it finds on the network.

g. Click Next twice, then Finish.

h. The Printer Wizard then takes over.

i. Select HP manufacturer, and scroll thru options for your printer type, and

j. OR: Click on Have Disk, insert disk 1 or browse to find the downloaded file.

k. In the Available Ports list select the JetDirect port you just created for

this printer.

l. Enter a name for the printer, preferably the name it has on the network.

m. Select Print a Test Page.

n. Select Finish.

o. Continue to Section III.

III. Customization of the Printer (Setting default options).

a. Select the printer, and right click for the menu.

1. Select Properties.
2. Select the Device Options tab, and set the amount of memory in the printer.
3. Also under Device Options, tell it that Tray 3 is installed on both the Color Printer and the 4050, and that duplex is installed on the 4050 and 4Si.

g. Now go to the General tab and select Print Test Page.

h. Click OK to close the Properties screen.

i. To set your default printer, select it, right click, then click on Set as Default.

IV. Print time options.

Which printer you want to print to can be changed in the print window, which comes up when you select Print from the icon or from the File menu or Control-P. Tray options and duplex options may be selected also from the print window by selecting Properties and then selecting the items as above for defaults. To print transparencies on the Color LaserJet, you must select Tray 2, then More Options on the Paper tab and then select Transparency. Simply selecting Tray 2 is not enough; the driver and the printer must agree on what it is printing on. The pc platform is the only platform on which both of these must be set to get transparencies. Again, do NOT change the defaults thru JetAdmin; change only the local printer properties.

To print duplex on the 4050 or 4Si, you must also explicitly select it under More Options on the Paper tab of the printer properties each time you print. There are 2 duplex modes: long side binding and short side binding; long side would be for a normal document and short side would be for copies of transparencies or 2-pages-on-1 side-by-side printing. On the LJ4050 and 4Si, leave the paper source "Automatic", unless you want letterhead; then select tray 2.

You may get around chasing thru menus by creating a second instance of the color printer, naming it Color Transparency, or some such, then configuring that printer for Tray 2, Transparency, and (probably) Landscape mode. You may get a complaint about the port, since it already exists, but just tell it to go ahead. Then from the Print window, select this printer and it is set for transparencies. The same can be done for duplex printing on the 4050 or 4Si. On Windows NT/2000, default duplex and transparency for the print queue are selected under the Document Properties item in the menu that pops up after a right click on the printer.

Appendix

Earlier versions (before 2.5) of Jet Admin do not support direct TCP/IP printing. Earlier versions support only Novell network printing. TCP/IP printing is not available for Windows 3.1. If you have installed an earlier version (before 2.5) of JetAdmin, you must install this version, then uninstall it and then reinstall it. This is because earlier versions do not have the uninstall feature.

V. Adding a printer (JetAdmin 2.50)

a. Open the My Computer folder.

b. Select Printers, then Add Printer.

c. Select Local Printer (NOT Network Printer).

d. Select HP manufacturer, and scroll thru options for your printer type, and

e. OR: Click on Have Disk, insert disk 1 or browse to find the downloaded file.

f. In the Available Ports list select File.

g. Enter a name for the printer, preferably the name it has on the network.

h. Select NO Test Page, as the printer is not yet available.

i. Select Finish.

VI. Configuring the printer for the JetDirect port (JA 2.50)

a. In the Printers folder, select the new printer.

b. Right click for the menu and select Properties.

c. Select Details.

d. Click on Add Port.

e. Select Other (NOT Network Printer), and be sure HP JetDirect Port is highlighted.

f. Click OK.

g. Select TCP/IP Printer.

h. Enter the IP address of the HP JetDirect Printer interface; click OK.

i. Click Next.

j. Name the port, or accept the name it finds on the network.

k. Click Next twice, then Finish.

l. Click Apply (The printer icon will disappear and then reappear.)

m. Click OK.

n. Go to section III, above for customization.